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06Operations & Visibility
Staff Communication & Ops Bot.
Attendance, briefings, shift reminders, internal broadcasts. All on WhatsApp.
The Problem
Your internal communication is broken. Shift reminders live in group chats full of memes. Task assignments are verbal and forgotten by lunch. Attendance is tracked by you calling each staff member. Daily briefings happen inconsistently. This is not a people problem, it is a systems problem.
What We Do
- 01Staff send a simple WhatsApp message when they arrive ("IN") and leave ("OUT").
- 02System logs the timestamp, calculates hours, compiles weekly attendance.
- 03If a staff member has not checked in 15 minutes past shift start, owner gets an automatic alert.
- 04Every morning at a set time, personalised task brief sent to each staff member.
- 05Staff mark tasks done by replying. System updates the log.
- 06Shift reminders 12 hours and 2 hours before each shift.
- 07Owner broadcasts to all staff via a single message. No group chaos.
- 08End-of-shift prompt to staff. Responses compiled into a close-of-day report.
What You Get
WhatsApp-based check-in / check-out logging.
Automated shift reminders for all staff.
Daily task briefing system personalised per role.
Late-arrival alert to owner.
Weekly attendance report delivered automatically.
End-of-day staff close report compiled and sent to owner.
Broadcast system for internal announcements.
Google Sheets attendance log, auto-updated.
Outcomes
Late arrivals per week
3 to 5
Near zero
Owner time on coordination
1 to 2 hrs/day
15 minutes
Task accountability
Low
Logged and tracked
Briefing consistency
Ad hoc
100% every day
Who This Is For
Any business with 3+ staff members. Salons, gyms, restaurants, retail, detailing studios, clinics, hospitality, events.
Ready to build this?
Every Rheo engagement begins with an Ops Audit. Forty-five minutes on a call, a written scorecard in five business days, and a clear list of what to fix first.